Counselors: Common App Form Overview

Note: Counselors will complete all of the below forms via MajorClarity and will never need to log into a Common App account to complete forms for students from your school district. Nor will you be able to see any of your students from your district within your Common App account (if you have one). However, if students from outside your school district invite you to complete a teacher evaluation or recommendation, you may need to create or log into a Common App account. 

Counselor Forms that are One per Student

• School Report; Required for each student who submits a Common App.
  • The School Report is due by earliest deadline selected by your student. You can see this deadline in the "First Deadline" column on the Common App Requests tab.
• Counselor Recommendation; this form may or may not be required by a school, but once a student applies to one school that requires it, the Counselor Recommendation form will be available to complete and will be downloadable by all schools to which the student applies.
  • The Counselor Recommendation is due at the school’s Application Deadline chosen by the student.
• Fee Waiver; If the student indicates that they are eligible for a fee waiver, then the Fee Waiver form will be required for that student.
  • If the Fee Waiver is not submitted by the student's first deadline, then their application may not be considered complete by the college as they require a fee or waiver.
• Mid Year Report; this form may or may not be required by a school. The Midyear Report form will be available to complete regardless of the required status and will show as "Optional" until it is Required. When completed, it will be downloadable by all schools to which the student applies.
  • The Midyear Report is due after first trimester or first semester grades are available.

Once these forms are complete for a student, you will not have to fill it out again for them. Schools added after form submission will automatically receive them as soon as the student submits their application.

Counselor Form that is One per Student Per School

• Early Decision Agreement; If the student selects an Early Decision deadline, the Early Decision Agreement will be required for that student.
  • This form will say ‘Start Form’ if the student has selected an Early Decision deadline, and N/A if they have not.
  • This form is due by the application deadline when required.
• Early Decision II Agreement; If the student selects an Early Decision II deadline, the Early Decision II Agreement will be required for that student.
  • This form will say ‘Start Form’ if the student has selected an Early Decision II deadline, and N/A if they have not.
  • This form is due by the application deadline when required.
  • This form is not interchangeable with the Early Decision Agreement for Early Decision I applicants.

Counselor Forms that is One per Student, but sent to a select set of schools

• Final Report; Students will need a Final Report sent to the school they accept, and potentially any schools for which they are waitlisted. Students can message you via MajorClarity with this request or can indicate which school they plan to attend in the App Center.
  • This form is due after final grades are available
  • The form will be submitted to one school initially, but can be sent to additional schools once submitted.
  • The Final Report can be found on the Final Report tab on the Common App Requests page.

Tips for submitting forms

1. Under the form, click the blue Start Form link.
2. On the form you can see the student's name and FERPA status.
3. Complete all fields marked with an asterisk (*) and press ‘Save.’
4. If you provide an invalid response (eg; an answer that is too long) or forget to answer a required question, you will see all the fields that require a correction listed at the top of the page. Additionally, they will be turned red within the form.
5. Once the fields in error are corrected, press ‘Save’ again. Assuming all requirements have been satisfied, you will now be able to click 'Submit'.
6. Before finalizing the submission, we recommend you preview the form. This generates a PDF of the form exactly as colleges will see it when they download your evaluation. It contains information both from your Counselor Profile and from the form you're reviewing. If you find something you'd like to correct, close out of the submission prompt to make changes.
7. If you're ready to finalize submission, click the Submit button again to send the form. You can confirm that it has been sent by viewing the status on the Common App Requests tab. It should say 'Submitted' or perhaps 'Downloaded' if it has already been accessed by one of the student's colleges.

Making changes to a submitted form

Downloaded forms