Before you can submit a Teacher Evaluation for a student, you will need to complete your Teacher Profile. Both can be found in the same place in your MajorClarity account.
Note: You will not need to log into a Common App account to complete Teacher Evaluations for students from your school district. However, if students from outside your school district invite you to complete an evaluation, you may need to create or log into a Common App account.
First: Complete your Teacher Profile
This is a one-time step, but must be done every year. If you've already completed your counselor profile, you may start submitting Teacher Evaluation forms.
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Once a student requests you as a Teacher Evaluator for specific school(s) as a part of their Common App application, you will receive an email alert and in-platform notification.
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Navigate to the Common App Requests tab in MajorClarity.
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Under Teacher Evaluation Request click the blue Teacher Profile form button.
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Complete all fields marked with an asterisk (*) and press 'Save.'
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If you provide an invalid response (eg; an answer that is too long) or fail to answer a required question, you will see all the fields that require correction listed at the top of the page. Additionally, they will be turned red within the form.
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Once the fields in error are correct, press 'Save' again. Assuming all requirements have been satisfied, you will return to the Common App Requests page and see that the Teacher Profile is Complete.
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Once the Teacher Profile is complete, you will be able to start on the Teacher Evaluation form(s) for your student(s) by clicking 'Start Form' next to each assigned student.
*As indicated in the form, you may also save the Teacher Profile in an incomplete state if a higher priority task comes up. Any fields that contain invalid data (such as a response that is too long) will not be saved, however you will have a chance to correct these responses before leaving. Otherwise, invalid data will not be saved.
Next: Completing Teacher Evaluation forms
Teachers only complete one evaluation form per student, regardless of how many schools will receive the student's evaluation! The majority of Common App completion documents are designed by Common App to be one per student, so you will not be customizing your Evaluation on a per school basis.
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Under Teacher Evaluation Request, click the blue Start Form link for any student. You'll see the student's name and FERPA status at the top of the form.
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Complete all fields marked with an asterisk (*) and press 'Save.'
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If you provide an invalid response (eg, an answer that is too long) or forget to answer a required question, you will see all the fields that require a correction listed at the top of the page. Additionally, they will be turned red within the form.
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Once the fields in error are corrected, press 'Save' again. Assuming all requirements have been satisfied, you will now be able to click 'Submit.'
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Before finalizing the submission, we recommend you preview the form. This generates a PDF of the Teacher Evaluation exactly as colleges will see it when they download your evaluation. It contains information both from your Teacher Profile and from the Teacher Evaluation. If you find something you'd like to correct, close out of the submission prompt to make changes.
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If you're ready to finalize submission, click the Submit button again to send the form. You can confirm that it has been sent by viewing the status on the Common App Requests tab. It should say 'Submitted' and eventually 'Downloaded' once it has already been accessed by one of the student's colleges.
Making changes to a submitted form
If you realize you need to change the Teacher Evaluation after submitting it, you will have a small window to unsubmit the form and make changes. You may only unsubmit a Teacher Evaluation if the form has not yet been downloaded by a college. Once you unsubmit a form, it is no longer available to colleges. You must resubmit the form by the student's deadline in order for it to be considered with the student's application.